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Match your club to England Athletics and import ​

The fastest way to get an affiliated club's roster onto RunClub HQ is the one nobody has to type: match your club to its England Athletics record, then import. This recipe is the quick version — see Getting your members in for the full walkthrough, including why some athletes are held for your review rather than imported outright.

Who: Club Admin. Where: the admin panel, Settings → Branding, then Members → EA Review. Takes: about 10 minutes, plus a minute for the import to run.

Before you start ​

You don't need a club number — nobody does, and England Athletics doesn't publish them. Just know your club's name, or the town it's based in.

Steps ​

Find your club ​

  1. Open Settings → Branding → Club Information.
  2. In England Athletics Club, start typing your club's name — or your town, if you're not sure how it's registered.
  3. Pick your club from the list and Save.

Run the import ​

  1. Import your roster now appears next to the field — or go to Members → EA Review and choose Import from England Athletics.
  2. Read the preview: how many athletes are on the roster, how many would be created as prospects, and how many would be held for your review, and why. Nothing is written yet.
  3. Choose Run the import. It runs in the background — give it a minute, then check Members → All Members and the review queue.

What happens next ​

  • Everyone England Athletics shows as currently, competitively registered with your club arrives as a prospect: name, date of birth and URN, no email, no login. Nobody is emailed — an import creates records, not invitations.
  • Anyone England Athletics can't currently vouch for is held under Members → EA Review → Review Items, with the reason, for you to create or dismiss by hand.
  • The import runs again by itself every night, so athletes who register with England Athletics during the season turn up without anyone asking.
  • Your pilot's login cap isn't touched — it counts logins, not records, so importing hundreds of people still leaves every login slot free until you start giving people sign-ins.

If it does not work ​

The search finds no matching club ​

Try a shorter search, or your town rather than your club's full name. If it's still not there, your club may be registered under a name you wouldn't recognise, or may not be affiliated at all — tell us and we'll look.

Import your roster isn't offered ​

The import only appears once your club has been matched to its England Athletics club — go back to Find your club above.

The numbers in the preview don't look like your club ​

Stop before running it and tell us rather than continuing — a mismatch here usually means the wrong club was matched.

Someone is stuck in the review queue for the wrong reason ​

Open Members → EA Affiliations and check their England Athletics status directly. A second-claim member showing as Second Claim Not Registered needs their first-claim club to renew them, not action on your end.

See also ​

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